Empowering Artists through Streamlined Business Operations

Year:
2023

Industry:
Financial

Country:
Germany

Objective

The main goal of the Smart web application was to create a user-friendly platform to aid artists with tax accounting and business tasks. By simplifying order and invoice management, Smart seeks to reduce administrative hurdles, enabling artists to concentrate more on their creative work. The project aimed for better order processing efficiency, improved customer communication, and enhanced financial management for artist-run businesses.

Meet the Client

Smart is a web application that automates and streamlines order and invoice management for businesses. It facilitates order processing, email notifications, customer management, quick document access, real-time order tracking via an intuitive dashboard, and sends reminders for unpaid invoices, making business operations more efficient.

Historical Background
& Current Situation

Recognizing the need for a comprehensive and user-friendly order management system, Smart
partnered with Leaware, a renowned expert in developing innovative web applications. The goal was
to create a centralized platform that would simplify and automate the entire order management
process while ensuring effective communication and seamless document handling.

Challenge

The primary challenge was to develop a web application
that could handle order management, invoice generation,
and order processing efficiently. The application needed to
provide an intuitive user interface, support various
automated order statuses, facilitate email notifications
based on specific situations, and enable the addition and
management of customers.
Quick document generation and retrieval, an intuitive
dashboard for real-time order tracking, draft document
creation, and reminders for unpaid invoices were also
essential requirements.

Solution

Leveraging their technical expertise, Leaware developed
the Smart web application using cutting-edge
technologies and frameworks. The application was
designed to provide businesses with an intuitive and
efficient interface for managing orders, generating
invoices, and processing orders through different
automated statuses. The platform included robust email
integration for sending notifications based on specific
situations. It also offered quick document generation and
retrieval features, an intuitive dashboard for real-time
order tracking, draft document creation capabilities, and
reminders for unpaid invoices.

Technology

Platform

Benefits of the App

Expenses Management: A system that ensures thorough analysis and control over finances, enabling users to transparently report various types of expenses.
Employment Management: A user-friendly HR module that streamlines the management and monitoring of employee information and employment-related processes.
Budget Overview: A feature providing detailed insights into financial structures to aid in optimal resource allocation.
Governance and Community: A module that enhances cooperation among users, promotes good governance principles, and fosters a sense of community and collaboration.

Payments Expenses: A tool that allows for the efficient exportation of payment data in XML format, ensuring optimized and error-minimized financial processes.
Payroll: A dedicated system that ensures accurate and compliant payroll calculations, timely payouts, and transparent earning histories for users.
Dashboard: A navigation dashboard that presents crucial data clearly, enabling users to efficiently manage orders and invoices.
Multiple Documents Downloading: A feature that allows users to efficiently download documents in bulk, facilitating organized document management.

Results

Since the implementation of the Smart web application, businesses have experienced significant improvements in their order management and invoicing processes. The application has garnered positive feedback.

Data and Evidence

User Adoption and Feedback:
- Positive user feedback and increased adoption post-launch indicate a favorable response to Smart’s intuitive and efficient features.
Efficiency Metrics:
- Automation within Smart has reduced order processing and invoice generation time, improving operational efficiency.
Financial Management Improvement:
- Features like Expenses Management and Budget Overview have enhanced financial insight and decision-making for artists.
Community and Governance:
- The Governance and Community module has promoted collaboration and good governance among users.

Lessons Learnt

The development of the Smart web application highlights the transformative power of technology in order management
and invoicing. It emphasizes the importance of automation, efficient communication, and intuitive interfaces to streamline
business operations. Leaware’s commitment to delivering high-quality, user-friendly solutions is evident in the success of
Smart, providing businesses with a valuable tool for optimizing their order.

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Germany, Belgium
+49 24023893009
ask@leaware.com

United Kingdom
+44 2081900354
ask@leaware.com

Denmark
+45 21671778
ask@leaware.com

Poland
+48 223781522
ask@leaware.com

Serbia
+38 1653980110
+38 163332268
ask@leaware.com

Lea sp. z o.o. z siedzibą w Toruniu, ul. Włocławska 167, 87-100 Toruń, wpisana do rejestru przedsiębiorców prowadzonego przez Sąd Rejonowy w Toruniu, VII Wydział Gospodarczy Krajowego
Rejestru Sądowego pod nr KRS 835659, NIP 9522205303, wysokość kapitału zakładowego: 5 000 zł

Germany, Belgium
+49 24023893009
ask@leaware.com

United Kingdom
+44 2081900354
ask@leaware.com

Denmark
+45 21671778
ask@leaware.com

Poland
+48 223781522
ask@leaware.com

Serbia
+38 1653980110
+38 163332268
ask@leaware.com

Germany, Belgium
+49 24023893009
ask@leaware.com

United Kingdom
+44 2081900354
ask@leaware.com

Denmark
+45 21671778
ask@leaware.com

Poland
+48 223781522
ask@leaware.com

Serbia
+38 1653980110
+38 163332268
ask@leaware.com