Transforming Budget Tracking

Year:
2017

Industry:
Finance

Country:
Belgium

Objective

To design and implement an automated, cross-platform application for Cipal Schaubroeck that simplifies and streamlines their project budget tracking process, ensuring transparency, accessibility, and timely communication about upcoming projects to all relevant stakeholders.

Meet the Client

Cipal Schaubroeck, based in Belgium, is an inter-municipal ICT service providing comprehensive digital solutions and services to various governmental bodies. Known for its commitment to innovation and efficient public services, Cipal works with municipalities, cities, towns, Social Welfare Centers, Provinces, and other public authorities.

Historical Background
& Current Situation

Historically, Cipal Schaubroeck had been manually tracking budgets for upcoming projects. This labor-intensive process made it difficult to keep everyone updated, resulting in delays and inefficient utilization of resources. With the growth in project volume and complexity, they realized the need for an automated solution that could simplify and streamline their budget tracking process.

Challenge

Cipal Schaubroeck needed an application that could efficiently notify its employees about upcoming projects, including budget information, brief descriptions, and dates. This app had to be accessible across multiple platforms and provide real-time updates, ensuring transparency and aiding informed decision-making.

Solution

Leveraging our expertise in cross-platform application development, Leaware designed and developed the ‘Cipal Orders‘ app using Xamarin technology. The app provides timely notifications to Cipal Schaubroeck’s workers about future projects, displaying the budget amount, a brief description, and the date for each project. In addition, the app works seamlessly on both Android and iOS platforms, enhancing its reach and utility.

Technology

Platform

Benefits of the App

Real-Time Notifications: The app ensures immediate and accurate communication about future projects, facilitating better planning and resource allocation.
Improved Efficiency: Automated tracking and notifications replace the previously manual process, saving significant time and effort.

Enhanced Transparency: With access to project budget information at their fingertips, all stakeholders can make informed decisions.

Results

Since its launch, the Cipal Orders app has had over 400 downloads, indicating a strong adoption rate within the organization. Users have praised the app’s easy–to-use interface and the convenience it provides, contributing to an increase in overall operational efficiency.

Data and Evidence

Adoption Rates: The Cipal Orders app quickly established itself as an indispensable tool within Cipal Schaubroeck, with over 400 downloads since its launch, which indicates a widespread adoption among stakeholders.
User Feedback: The user community provided overwhelmingly positive feedback, particularly highlighting the app’s user-friendly interface. This feedback signifies the app’s ability to meet user needs and expectations effectively.
Time Efficiency Metrics: Post-implementation, Cipal Schaubroeck reported a 60% reduction in the time previously spent on manual tracking of project budgets, marking a significant boost in operational efficiency.

Lessons Learnt

Building the Cipal Orders app taught us the value of user-centric design and simplicity. As the app’s main function was to deliver key information effectively, we focused on creating a clean, intuitive interface that users could navigate easily. This experience underscores our belief that technology, when properly leveraged, can bring about profound improvements in efficiency and productivity.

This case study demonstrates Leaware’s expertise in understanding client needs and developing bespoke solutions that drive organizational efficiency and effectiveness.

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Germany, Belgium
+49 24023893009
ask@leaware.com

United Kingdom
+44 2081900354
ask@leaware.com

Denmark
+45 21671778
ask@leaware.com

Poland
+48 223781522
ask@leaware.com

Serbia
+38 1653980110
+38 163332268
ask@leaware.com